top of page

PRIVACY POLICY

 

Last Modified: October 20, 2025

 

Your privacy is important to us and we have prepared this Privacy Policy to explain to you how we collect, use and share your personal information.  This Privacy Policy governs the Portoptix service offered by Portoptix LLC  (“Portoptix”, “we”, or “us”), including the Portoptix website and any other Portoptix applications, features, and resources offered by Portoptix through traditional Internet websites, mobile devices, or third-party social media platforms (all of which are collectively referred to as the “Portoptix Service” or the “Service”). 

 

The Service offers a set of tools and technologies to enable private equity, venture capital, and similar funds and investors (“Funds”) to observe commonalities and trends (“Insights”) among their affiliated companies (“Portfolio Companies”) by analyzing certain materials of or relating to the Portfolio Companies (“Portfolio Materials”).

 

By using the Service or visiting our website, you consent to the collection and use of your personal information as outlined in this Privacy Policy.  Please read this Privacy Policy carefully, and if you have any questions, feel free to contact us at policy@portoptix.com.  When you use the Service, you also consent to our Terms and Conditions (the “Terms”).

 

1.         Questions and Opt Out.

 

If you would like to ask questions or provide comments regarding this Privacy Policy you may do so by sending us an e-mail at privacy@portoptix.com or by writing to us at Portoptix LLC, Attn: Customer Service – Privacy, 420 E. Waterside, Unit 1009, Chicago, IL 60601.

 

We will not disclose personal information to third parties for their direct marketing purposes without your consent.  If, after providing consent, you want to opt out of having your personal information disclosed to third parties for their direct marketing purposes, privacy@portoptix.com or by writing to us at Portoptix LLC, Attn: Customer Service – Privacy, 420 E. Waterside, Unit 1009, Chicago, IL 60601.  Please be sure to include your full name, the e-mail address you used to register with Portoptix and your mailing address and specifically state that you do not want your personal information shared with third parties for their direct marketing purposes.

  

2.         Information We Collect.

 

Information You Provide

 

When you register with the Service, we collect certain information about you which may include your name, username, and e-mail address. We may also collect other personal information, including, without limitation, any personal information that you may provide to us through the Service, including personal information that may be contained in Portfolio Materials uploaded to the Service.

 

Information we Automatically Collect

 

We automatically collect certain information to help us understand how our users use the Service. For example, we may collect information about the computer or device you use to access our Service, including the hardware model, operating system and version, MAC address, unique device identifier (“UDID”), phone number, International Mobile Equipment Identity (“IMEI”) and mobile network information. 

 

We may also collect your device location with your consent so that you can use location-based features.

  

We may also automatically collect and use the data contained in log files.  The information in log files may include your IP address, your ISP, the Web browser you used to visit the Service, the time you visited the Service, which pages you visited within the Service, and other usage data.

 

4.  Cookies and Do Not Track.

 

We may use a technology called “cookies” and similar technologies.  A cookie is a small file that identifies you as a unique user.  We may use cookies to improve the quality of our Service and make the Service easier to use.  We do this by storing information (for example, settings preferences) about a particular user session in cookies in order to provide you with a better experience during a particular session.  Certain of our “Service Providers” (as defined below) may use cookies or similar technologies in connection with the services they perform on our behalf.  If you choose to do so, you can configure your browser to delete existing cookies or disable cookies altogether.  However, certain features of the Service may not work if you delete or disable cookies.

 

The Service does not respond to web browser “do not track” signals or other mechanisms that provide consumers the ability to exercise choice regarding the collection of Personal Information about an individual consumer’s online activities over time.  Visit www.donottrack.us to find out more about “do not track.”

 

5.         How We Use Information.

 

We may use your information to notify you of new product releases, to send service notifications, to improve our services, to conduct research, to solicit your feedback and input about the Service, to prevent or detect fraud or other illegal or unauthorized activities, to enforce our Terms or any other agreement between us, and to comply with applicable law. 

 

For support and other inquiries, we use the information that you provide to communicate with you and to respond to your inquiries.

 

6.         How We Share Your Information.

 

We do not sell or share your information to or with third parties, and we will not otherwise disclose your information to third parties, without your express permission or as expressly disclosed in this Privacy Policy. 

 

Service Providers.  We may sometimes use other businesses  to perform certain services for us, e.g., to provide certain services on our behalf, such as analytics, payment processing, hosting and maintenance, data storage and management services (“Service Providers”).  We provide our Service Providers with the information reasonably necessary for them to perform the services on our behalf. 

 

Each Service Provider must agree (a) to implement and maintain reasonable security procedures and practices appropriate to the nature of the information involved in order to protect your information from unauthorized access, destruction, use, modification or disclosure and (b) not to retain, use, or disclose the information for any purpose other than for the specific purpose of performing the services for us, or as otherwise permitted by law.

 

We use third-party AI services to analyze Portfolio Materials to assist in creating Insights.  Portfolio Materials may contain personal information.

 

We use Google Analytics, a web analytics service of Google, Inc. (“Google”), to collect and summarize data regarding usage of the Service.  Google uses cookies to obtain this information.  We use the information obtained from Google Analytics to improve the Service.   To learn more about Google Analytics and Google’s privacy practices, please visit: www.google.com/policies/privacy/partners/. For information on how to opt out of data collection by Google Analytics visit:   https://tools.google.com/dlpage/gaoptout?hl=en.

We use HubSpot to help us market and promote our services, including to visitors to our website.  To learn more about how HubSpot uses cookies and similar technologies to collect information, as well as your rights to control HubSpot’s use of them, please visit: https://legal.hubspot.com/cookie-policy

We use Wix to host our website and to provide us with analytics regarding usage of the website. To learn more about how Wix uses cookies and similar technologies to collect information, as well as your rights to control Wix’s use of them, please visit: https://www.wix.com/about/cookie-policy.

 

Communications Within the Service.  The Service may allow you to send messages or post or share Insights, information, or other content with other users, including within your affiliated group of Portfolio Companies and your Fund.  Your posts may include your username, your actual name, and any additional information choose you include in your posts. Any such information will be available to others, so you should be careful about what you choose to include in such posts.

 

Disclosure of Aggregate Usage Data. We may disclose aggregate usage data in order to describe the use of the Service to our existing or potential business partners, investors or other third parties. However, this aggregate data will not involve the disclosure of individual information and will not personally identify you or other users of the Service.

 

7.         Other Authorized Disclosures.

 

Notwithstanding anything in this Privacy Policy to the contrary, you understand and agree that Portoptix may access, preserve, and disclose any information we have collected about you or that you have submitted: (a) if we are legally required to do so (for example, in response to subpoenas, court orders or legal process) or to establish, protect or exercise our legal rights or defend against legal claims; (b) to protect the rights and property of Portoptix, its affiliates, other users, or the public; (c) if we believe it is necessary in order to investigate, prevent, or take action regarding illegal activities, fraud, copyright violations, trademark violations or other violations of the personal or intellectual property rights of others or situations involving potential threats to the safety of any person; (d) to our corporate affiliates, joint venture partners, or other companies under common control with Portoptix (in which case we will require those entities to honor this Privacy Policy); and (e) if Portoptix is acquired by or merged with another entity or in connection with a sale of our assets.  In addition, Portoptix may forward any copyright infringement notification that you submit pursuant to the Terms, and any related communications, to third parties.

  

8.         Links to Other Sites.

 

The Service may contain links to websites operated and maintained by third parties.  We have no control over those third parties.  Privacy policies on such linked websites may be different from our Privacy Policy.  We encourage you to review the privacy policy of any such linked website you visit to understand how they collect, store, and use of your information.

 

9.         Security.

 

The security of your information is important to us.  We use standard security procedures and practices appropriate to the nature of the information we collect in an effort to protect the information from unauthorized access, destruction, use, modification or disclosure.  We also require our Service Providers to implement and maintain reasonable security procedures and practices appropriate to the nature of the information we share with them.  No data transmission over the Internet or any wireless network can be guaranteed to be 100% secure.  So, while we strive to protect personal information, we cannot and do not guarantee or warrant the security of any information you transmit to or from the Service, and you do so at your own risk.

 

10.        Children's Privacy Statement.

 

We do not knowingly collect information from children under the age of 18.  If we become aware that we have inadvertently received information from a child under the age of 18, we will delete such information from our records.

 

11.        Data Processing in the United States.

 

Please be aware that your personal information communications may be transferred to and maintained on servers or databases located outside your state, province, or country.  If you are located outside of the United States, please be advised that we may process and store all information in the United States.  The laws in the United States may not be as protective of your privacy as those in your location.  By using our Service, you agree that the collection, use, transfer and disclosure of your personal information and communications will be governed by the applicable laws in the United States.

 

12.        California Residents and Residents of Other States.

 

These additional notices are provided under the California Consumer Privacy Act (“CCPA”) and apply to California residents in addition to the other provisions of this Privacy Policy. Other states have similar requirements, and we will honor those requirements where required to do so.

 

As described above, we do not sell or share your information to with any third party, except as disclosed herein.

 

If you are a California resident, you have the following rights:

 

  • You may request, no more than two times each year, that we disclose to you the following for the 12-month period preceding our receipt of your request:

    • The categories of personal information we have collected about you;

    • The categories of sources from which the personal information is collected;

    • The business or commercial purpose for collecting your personal information;

    • The categories of third parties with whom we share personal information; and

    • The specific pieces of personal information we have collected about you.

 

  • You may request that we delete any personal information that we have collected from or about you.  Except as provided under the CCPA, we will delete such information in response to your request.

 

To make a request, you may contact us via mail, email, or phone:

 

Portoptix LLC

420 E. Waterside, Unit 1009

Chicago, IL 60601

Email: policy@portoptix.com

Phone: ‪(872) 205-0842

 

In order to respond to your requests, we may need to verify your identity. We will not discriminate against you in the provision of the Service in response to your exercise of these privacy rights. We will respond to your request within 45 days of receipt of your request, after verification, unless we need additional time, in which case we will let you know and may extend the period an additional 45 days as permitted by the CCPA.

 

We collect information in the following categories for the following purposes:

 

Category

Sources of Information

Business and Commercial Purposes:

Identifiers such as name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, social security number, driver’s license number, passport number, or other similar identifiers

  • From end users

  • Operating systems and platforms

  • Helping to ensure security and integrity;

  • Debugging to identify and repair errors that impair existing intended functionality;

  • Performing services on behalf of the business, including maintaining or servicing accounts, providing customer service, processing or fulfilling orders and transactions, verifying customer information, processing payments, providing financing, providing analytic services, providing storage, or providing similar services on behalf of the business

  • Undertaking internal research for technological development and demonstration

  • Undertaking activities to verify or maintain the quality or safety of the Service or enhance the Service.

Commercial information, including records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies

  • From end users

  • Performing services on behalf of the business, including maintaining or servicing accounts, providing customer service, processing or fulfilling orders and transactions, verifying customer information, processing payments, providing financing, providing analytic services, providing storage, or providing similar services on behalf of the business

  • Undertaking internal research for technological development and demonstration

  • Undertaking activities to verify or maintain the quality or safety of the Service or enhance the Service.

Internet or other electronic network activity information, including, but not limited to, browsing history and information regarding an interaction with an Internet website, application, or advertisement

  • From end users

  • Operating systems and platforms

  • Helping to ensure security and integrity;

  • Debugging to identify and repair errors that impair existing intended functionality;

  • Undertaking internal research for technological development and demonstration

  • Undertaking activities to verify or maintain the quality or safety of the Service or enhance the Service.

Geolocation Data

  • Operating systems and platforms

  • Helping to ensure security and integrity;

  • Debugging to identify and repair errors that impair existing intended functionality;

  • Undertaking activities to verify or maintain the quality or safety of the Service or enhance the Service.

Professional or employment-related information

  • From end users

  • Performing services on behalf of the business, including maintaining or servicing accounts, providing customer service, processing or fulfilling orders and transactions, verifying customer information, processing payments, providing financing, providing analytic services, providing storage, or providing similar services on behalf of the business

  • Undertaking internal research for technological development and demonstration

  • Undertaking activities to verify or maintain the quality or safety of the Service or enhance the Service.

 

 

13.        Changes.

 

Portoptix may, in its sole and absolute discretion, change this Privacy Policy from time to time.  All changes to the Privacy Policy will be effective when posted, and we will provide notification of such changes to you via the Service or contact information you may have provided to Portoptix upon registration.  If we make material changes to our Privacy Policy or practices, we may seek your affirmative consent to such changes.  If you object to any such changes, your sole recourse shall be to cease using the Portoptix Service. 

bottom of page